Meeting And Events

Meetings & Events are occasions where a group of corporate stalwarts come together to discuss agendas or contribute in marking viable decisions which significantly curate business for us – the event planners. We hereon, treat such corporate events as our baby and execute it in a way it brings laurels & recognitions to the brands.

Our expertise & the expert team members will assist you with idealizing, conceptualizing, negotiating, manning your group’s movement along with raising the bar of your Corporate Meetings, Product Launches, Promotions, Webinars, Conferences and Incentive Travel in India or abroad.

Our goal-oriented planning helps us create a professional yet lucrative experience for all the attendees. We are a company that knows how to establish excellent rapport with our clients & make their events a blooming success.

Key Service Areas:

• Group Management, Venue Sourcing & Negotiation

• Themes & Designing

• 360* Event Management Solutions

• Marketing & Promotion

• Seamless Event Planning & Execution

• Management of Guest

Plan Of Action

Briefing:

Proper event brief is essential to understand the detailing & the objective behind its execution. It helps us understand your requirements.

Planning

Our dedicated team compiles a plan altogether ensuring that the checklists are met, no details have been left unseen and all client requirements are met.

Client Point of View & Approval

Going forward, our team discusses the complete event plan with the client’s team take their opinions, make necessary amendments & post proper examinations seeks your ‘Approval’ to put the plan into action.

Dissemination of Responsibilities

Post approval the dissemination of work takes place. Responsible team member will make all necessary arrangements for the event as per the finalized plan to ensure quality services being delivered to guests and attendees during event execution.

Execution of the Event

At the final stage, entire planning is brought into action on the day of the event at ground zero.

Professional Conferences & Conventions

In Conferences/ Conventions, we largely extend our services to Professionals, Scientific Associations, Corporate Industries, Societies and Government Ministries.  These are formal meetings among people with a common/ shared interest, typically a one that takes place over several days.

Briefing:
Budgeting & planning the minute details and chalking out a supreme budget is the first step towards the successful execution of an event and we at Affluent overlay the experience of excelling in that. The minutest of details are taken into consideration leaving the client to have a peaceful sleep before the events.
Conceptualizing Strategy
Before the execution of the event, it is very important to conceptualize, visualize and perceive what you want to execute and we help our clients in doing that. The Affluent team takes into account your broader vision, your ultimate goal, and the other requirements while adding on their expertise to it and creating the detailed theme concepts for your event ensuring participants’ praises.
Venue Sourcing
Being the specialists, our experienced team ensures negotiations & contracting with the leading venues/hotels across India. Since we also deal in the inbound tours we have maintained a fabulous reputation with them over the past years that helps us in getting the best rates for our clients. Moreover, It doesn’t stop here as we also drill down deep in preparing strategies while contracting to ensure covering all the loopholes (if any) while finalizing the terms & conditions of the favourable contract.
Technical Tools – Online Registration Management, Abstracts Submission, Automated Agenda Management, Mobile Applications
Since we have highly experienced team members who have been a part of the event industry for years, we understand the type of technologies that are required to have effortless communication & seamless experience within the participants. We foster to give you the best event technology solutions to manage your online registrations – along with an integrated payment gateway, as well as an automated abstract submission portal, scientific agenda management portal, and mobile applications as per your requirement. 
Program and Speaker Management
Preparing the conference/ event agenda is of utmost essence for any event as it serves as a backbone which lately contributes to attendee participation & engagements. Hence designing an informative and engaging agenda for the event is very important and we coordinate with the client in doing that. It doesn’t stop here – as we also have to ensure that the agenda is well communicated to all the speakers in advance along with their consent of its delivery. The well-versed team of Affluent ensures having that in place well in advance whilst reporting the day-to-day consents to the client.
Assistance with Sponsorship’s, Partnerships & Exhibition
The Affluent team ensures using strong networking of its clients and reaching out to all the sponsors who can contribute to the event in whichever ways possible. A dedicated team member ensures regular follow-up for aligning the meetings between the client and the willing Sponsors, Partners & Exhibitors for their participation in an event. Conferences/ Events/ Meetings provide ample opportunity to the related organizational sponsors to display their products, services, and other initiatives to the participants during the event, which further helps them drive their company sales. Hence, here the Affluent team steps in along with their designing and fabrication team and ensures that our clients get brilliantly done exhibition booths/product & digital display opportunities and they reap rich dividends from their participation.
Conference Secretariat Management
Secretariat Management is a key service to assist our participants, delegates, and speakers at conferences and meetings or events whilst ensuring to ease the day-to-day workload of our client. The Secretariat provides valuable assistance to participants by overseeing the online registration, abstract submissions, e-mail communications, ticketing, accommodation, transportation & venue assistance for the delegates. Secretariat Management plays a key role in ensuring smooth and comfortable participation of your guests in the event at any given point in time.
Ticketing, Accommodation, Airport and Transport Coordination
A part of its execution is done at the conference secretariat management by an experienced talent. Our key objective here is to ensure that ticketing, accommodation, airport transfers, and transportation is arranged well in advance for the attendees traveling for the event – be it nationally, internationally, or locally. This is the first touchpoint between the organizers and the participants in any event which if not handled professionally shall leave a negative impact on the participants’ experience.

The Impressions team has years of experience and expertise which help them in manning & executing the events flawlessly. Our services are seamless, professional and we take a lot of pride in taking care of our guests.
Website Designing, Branding, and Signage
A part of its execution is done at the conference secretariat management by an experienced talent. Our key objective here is to ensure that ticketing, accommodation, airport transfers, and transportation is arranged well in advance for the attendees traveling for the event – be it nationally, internationally, or locally. This is the first touchpoint between the organizers and the participants in any event which if not handled professionally shall leave a negative impact on the participants’ experience. The Impressions team has years of experience and expertise which help them in manning & executing the events flawlessly. Our services are seamless, professional and we take a lot of pride in taking care of our guests.
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As a professional Conference/ Convention organizer – The Impressions by Affluent provides a diverse range of services. The scope of our services include:

Cost-Effective Budget Planning

Budgeting & planning the minute details and chalking out a supreme budget is the first step towards the successful execution of an event and we at Affluent overlay the experience of excelling in that. The minutest of details are taken into consideration leaving the client to have a peaceful sleep before the events.

Conceptualizing
Strategy

Before the execution of the event, it is very important to conceptualize, visualize and perceive what you want to execute and we help our clients in doing that. The Affluent team takes into account your broader vision, your ultimate goal, and the other requirements while adding on their expertise to it and creating the detailed theme concepts for your event ensuring participants’ praises.

Venue Sourcing

Being the specialists, our experienced team ensures negotiations & contracting with the leading venues/hotels across India. Since we also deal in the inbound tours we have maintained a fabulous reputation with them over the past years that helps us in getting the best rates for our clients.

Moreover, It doesn’t stop here as we also drill down deep in preparing strategies while contracting to ensure covering all the loopholes (if any) while finalizing the terms & conditions of the favourable contract.

Website Designing, Branding, and Signage

Website Designing & Branding play a vital role in conferences/ events of a national or international magnitude. A global presence is required to attract attendee traffic from all over the globe. We at Affluent focuses on such dynamics a lot. We ensure having all the website-related compliances and securities in place to give our attendees a sense of security, comfort, and peace of mind while surfing on the internet. We also value the online promotion of the website to ensure the maximum footfall of the attendees.

Technical Tools – Online Registration Management, Abstracts Submission, Automated Agenda Management, Mobile Applications

Since we have highly experienced team members who have been a part of the event industry for years, we understand the type of technologies that are required to have effortless communication & seamless experience within the participants. We foster to give you the best event technology solutions to manage your online registrations – along with an integrated payment gateway, as well as an automated abstract submission portal, scientific agenda management portal, and mobile applications as per your requirement. 

Program and Speaker Management

Preparing the conference/ event agenda is of utmost essence for any event as it serves as a backbone which lately contributes to attendee participation & engagements. Hence designing an informative and engaging agenda for the event is very important and we coordinate with the client in doing that. It doesn’t stop here – as we also have to ensure that the agenda is well communicated to all the speakers in advance along with their consent of its delivery. The well-versed team of Affluent ensures having that in place well in advance whilst reporting the day-to-day consents to the client.

Assistance with Sponsorship’s, Partnerships & Exhibition

The Affluent team ensures using strong networking of its clients and reaching out to all the sponsors who can contribute to the event in whichever ways possible. A dedicated team member ensures regular follow-up for aligning the meetings between the client and the willing Sponsors, Partners & Exhibitors for their participation in an event.

Conferences/ Events/ Meetings provide ample opportunity to the related organizational sponsors to display their products, services, and other initiatives to the participants during the event, which further helps them drive their company sales. Hence, here the Affluent team steps in along with their designing and fabrication team and ensures that our clients get brilliantly done exhibition booths/product & digital display opportunities and they reap rich dividends from their participation.

Conference Secretariat Management

Secretariat Management is a key service to assist our participants, delegates, and speakers at conferences and meetings or events whilst ensuring to ease the day-to-day workload of our client. The Secretariat provides valuable assistance to participants by overseeing the online registration, abstract submissions, e-mail communications, ticketing, accommodation, transportation & venue assistance for the delegates. Secretariat Management plays a key role in ensuring smooth and comfortable participation of your guests in the event at any given point in time.

Ticketing, Accommodation, Airport and Transport Coordination

A part of its execution is done at the conference secretariat management by an experienced talent. Our key objective here is to ensure that ticketing, accommodation, airport transfers, and transportation is arranged well in advance for the attendees traveling for the event – be it nationally, internationally, or locally. This is the first touchpoint between the organizers and the participants in any event which if not handled professionally shall leave a negative impact on the participants’ experience.

The Impressions team has years of experience and expertise which help them in manning & executing the events flawlessly. Our services are seamless, professional and we take a lot of pride in taking care of our guests.

As an Association Management Company (AMC), we offer assistance to the associations through variety of services. To pin down some:

• Membership - Acquisition, Retention & Management.

• Marketing the association to the prospective delegates through online & offline marketing channels.

• Managing full-fledged Conferences, Seminars, Workshops & Events of the association as a part of the association management contract. Database Mining.

• Management of the association’s website.

• Assisting in the facilitation of the election process for the association.

• Assisting the association for publishing their journals.

• Assisting in revenue generation through selling memberships, event sponsorships etc.

Training, Leadership & Team Building Program

Motivation & high-spirited employees do wonders in any organization and it is the responsibility of every organization to ensure continued learning and development of their employees as they contribute to any organization’s expansion & success. In order to conduct such programs, we invite the stalwarts in their fields to boost the motivational levels of the team members & ensure they work in coherence with strong organizational skillset. Team Building Activities or Leadership Programs can be a great tool to bring your team together and ensuring that all the coworkers are involved and connected with each other. We can help you in organizing the whole event end-to-end.

Virtual & Hybrid Events

We would love to assist you in organizing your virtual/hybrid events more gracefully and efficiently. From virtual webinars and meetings to leisure activities, we can facilitate events in all domains & aspects.

 Trends that are prevailing nowadays – Virtual & Hybrid Events, it has been at their peak during the pandemic as “the people’s show” had to go on…

Virtual/Hybrid Events have changed the dimension of physical presence & interactions amongst the participants. It has enhanced all the dynamics and has added new verticals to the business which is making things easier than before. These meetings soon became the flag bearers for MICE industry, whilst the professionals, corporates in fact the entire event industry was battling to have continued interaction with their people as they did during the physical events to ensure reciprocation of learning, developments, researches & trainings in every field.

We would love to assist you in organizing your virtual/hybrid events more gracefully and efficiently. From virtual webinars and meetings to leisure activities, we can facilitate events in all domains & aspects.

 Trends that are prevailing nowadays – Virtual & Hybrid Events, it has been at their peak during the pandemic as “the people’s show” had to go on…

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Virtual/Hybrid Events have changed the dimension of physical presence & interactions amongst the participants. It has enhanced all the dynamics and has added new verticals to the business which is making things easier than before. These meetings soon became the flag bearers for MICE industry, whilst the professionals, corporates in fact the entire event industry was battling to have continued interaction with their people as they did during the physical events to ensure reciprocation of learning, developments, researches & trainings in every field.

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Our Scope of Services:

• Ensuring best-negotiated rates for 2D & 3D platform for your Virtual / Hybrid Events.

• Technology Management.

• Assistance in platform development.

• Manning the end-to-end core operational responsibilities related to the event.

• POC between the client and the virtual platform developer.

• Training & development of streaming engineers to run the online virtual show.

• Troubleshooting & Grievance Handling

With our virtual event platform, you can ensure having a better networking system amongst your attendees, sponsors & exhibitors

Unveil the Future (Virtual Platform)

We can give you the access to the world’s leading event technology to bring your events to life. Facilities like websites designing, online registration management, email marketing, content management can be a part of your work through DIY packages.

Better Attendee Engagement

Combine you live streaming content with our engagement tools, like My Schedule, Live Q&A, Live Polling, and Group Networking and many more to tie/engage your audiences to the content and each other anytime, anywhere, on any device.

Join from the Comfort of your Home

Keep your participants connected online on any browser or mobile device with event specific application - before, during, and after your event.

Track Actions through Analytics

Utilize the best in-app feature to track insights of participation. Track attendee engagements in the form of an excel record that may also prove the success rate of your event.